Church Facilities Management: A Stewardship Imperative
March 29 at Ascension, Norfolk
March 30 at St. John's, Chester
During this session you will be presented with “The Facts” of facilities maintenance and costs affecting all houses of worship in Virginia. Most importantly, we will share industry standards and benchmarks that will empower you to deliver a strong and compelling case to any Vestry. We will share 8 strategies on how to “Recapture Costs”, many of which require no or little capital investment. Some of the “Facts” topics to be presented include: Current Replacement Value (CRV); Maintenance Costs; Costs of Utilities; Janitorial; “Green” Sustainable facilities is NOT a Fad; Preventive Maintenance. Led by Henry Conde, parish administrator at Galilee, Virginia Beach. Seminar is free, but we ask that you register in advance so we can plan appropriately.
Click here to register for March 29 in Norfolk.
Click here to register for March 30 in Chester.
Administrators & Treasurers Email Listserv
Diosova Admin is an online community (email listserv) for parish treasurers and administrators in the Episcopal Diocese of Southern Virginia. You can share ideas, ask questions and join in conversations relating to the financial and administrative work that you do for your parish. To learn more or to be added to the listserv, contact Communications Officer Ann Turner, email@example.com.
Administrators & Treasurers Lunch Groups
This is a wonderful opportunity to meet with other parish administrators and treasurers to talk about common issues. Bring your own lunch; beverages will be provided. There's no agenda for this gathering - just an opportunity to get together, share, encourage, support, and ask questions. Currently, the lunches alternate monthly between the Norfolk/Virginia Beach area and the Peninsula. Scheduled lunches are listed on the Upcoming Events page.
Administrators & Treasurers Conference
Resources and materials presented at the Sept. 15, 2016 conference:
Church Facilities: Recapturing Costs, Presented by Henry Conde, Galilee, Virginia Beach
Mileage Reimbursement Form
Agencies providing assistance, by Convocation Compiled by Norfolk Urban Outreach Ministry
Church Pension Group: Where do I sign in?
With MyCPG Accounts, every member can now access all their CPG Products and Benefits in one place.
Mycpg sign in: https://www.cpg.org/account/sign-in
Parochial Report, Journal Information Form, and Salary Survey
2016 parochial reports should be filed by March 1, 2017. Click here for info on the Parochial Report.
Additionally, for diocesan use, the following two forms need to be completed by each church and returned to the diocese by March 1, 2017.
Open and SAVE the forms on your computer. Then you can complete and email them to Susan Allen at firstname.lastname@example.org. Alternatively, you may print, fill out by hand, and mail the forms to us at 11827 Canon Blvd., Suite 101, Newport News, VA 23606-3071. The salary survey may be submitted on an Excel spreadsheet instead of using the form above. This spreadsheet can be saved and updated each year, making the process a little easier for you. If you have questions, please contact Susan Allen at 757-213-3391 or email@example.com.
Pension & Health
When someone is hired or leaves their job, has a change in their compensation or a change in their personal status, your employees' pensions, retirement plans and benefits are impacted. CPG has developed "What To Do When" guides and checklists to help you complete the work as quickly and accurately as possible, and ensure your employees' benefits are properly managed.
Lay Defined Contribution Plan Guide
Lay Defined Benefit Plan Guide
The Episcopal Church Retirement Savings Plan Employee Application
Defined Contribution Retirement Plan: Employee Application
Defined Benefit Retirement Plan: Employee Application
Participant Change Form – Church Pension Fund
Guide to Benefits under the Clergy Pension Plan
Church Pension Group: New assignment notice for clergy
Church Pension Group: Report of Change In A Cleric's Compensation
Participant Change Form – Church Pension Fund
2017 Health plan comparisons and plan costs
Employee Group Medical and Dental Enrollment Form
Employee Assistance Program
EAP is a free, confidential resource for counseling, support and life event assistance. It is available to all members of the plan and their household members, regardless of medical coverage – if you have coverage with Church Medical Trust, you have access to the EAP.
Group Life and Disability Data Collection Form
Virginia New Hire Form
Form I-9, Employment Eligibility Verification
Manual of Business Methods in Church Affairs
IRS Tax Guide for Churches & Religious Organizations
IRS Employers Supplemental Tax Guide
IRS Publication 517: Social Security and Other Information for Members of the Clergy and Religious Workers
What factors determine if an employee is exempt or non-exempt?
Safety & Insurance Handbook by Church Insurance Corp.