Contact Us

Episcopal Diocese of Southern Virginia
11827 Canon Blvd., Suite 101
Newport News, VA 23606-3071
757-423-8287 Main
800-582-8292 Toll Free
757-595-0783 Fax

Click here to contact us.

Click here for staff.

The diocesan offices are open Monday through Friday from 8 a.m. to 4 p.m.

Click here for directions to the diocesan office.

Resources for Parish Administration


Virtual Congregational Meeting Guidelines

In response to several inquiries from churches about congregational meetings during the period when COVID-19 pandemic church assembly and social distancing restrictions are in effect from the Bishop, protocols have been developed and approved by the Executive Board. Click here for the guidelines.

Church Pension Group: Where do I sign in?

With MyCPG Accounts, every member can now access all their CPG Products and Benefits in one place.

Mycpg sign in: https://www.cpg.org/account/sign-in

Mycpg.org tutorial

Important dates for parish administration

Click here for a list of important dates for parish administration, including submitting your Parochial Report, Open Enrollment, Parish Pledge and others.

Church Property Insurance

Churches in the Diocese of Southern Virginia are required to meet minimum insurance requirements. If your church is insured with the Church Insurance Company you have already met these requirements.

If you are not insured through the Church Insurance Company please check if your current policy meets these requirements. Click here to view the current minimum insurance requirements.

Safety & Insurance Handbook from Church Insurance Corp.

Health and Dental plans

The diocese provides insurance plans for all diocesan employees and for clergy and lay employees of those congregations that have elected to participate in the diocesan plans.

Medical Insurance

For information on rates and a summary of the plans, follow the links below. In order for you to enroll, you must be employed by the diocese or a parish or mission of this Diocese as an exempt employee or an hourly employee working 1,500 hours or more a year. If you are interested in enrolling, please contact The Rev. Canon Ed Tracy, 757-213-3378 or etracy@diosova.org.

Summaries of Benefits and Coverage and Plan Document Handbooks containing more information about the available plans may be found on the Church Pension Group website at www.cpg.org/mtdocs.

2021 Health & Dental Plan Comparisons

2021 Health & Dental Plan Costs

Diocese of Southern Virginia Cafeteria Plan

The Diocese of Southern Virginia’s cafeteria plan allows employees of our churches and their affiliates to pay for health insurance (medical insurance and dental insurance) with a portion of their pay before taxes are withheld, saving money for both employee and employer. Click here for details.

Disability Claims

Effective January 1, 2020, Zurich is the new insurer for the short and long-term disability plans offered by The Church Pension Group. New disability claims must be reported directly to Zurich by visiting https://mybenefits.zurichna.com/s/ or calling Zurich at 1-800-206-8826, M-F, 8 a.m. to 8 p.m. Eastern time. If you have questions or concerns, contact CPG at 855-215-5990, Monday to Friday, 8:30 a.m. to 8:00 p.m. (excluding holidays) or email admin-assist@cpg.org.

Short Term Disability & Clergy Maternity Leave
When a cleric gives birth they are immediately covered by short term disability for 12 weeks. There is no elimination period or waiting period in this situation. This assumes the parish continues to pay the cleric's salary at 100%. Upon doing so, the parish receives 70% of the cleric's compensation for the twelve weeks. Before the birth takes place the cleric may contact Zurich and let them know of the circumstances. Zurich will discuss the process from there. Please note that the clergy maternity leave policy is different from that of lay employees.

2022 Parish Pledge Form

The 2022 Diocesan Pledge forms have been mailed to each church. Pledges are due December 1, 2021. Click here for a 2022 pledge form.

Parochial Report, Journal Information Form, and Salary Survey

Special 2020 Parochial Report Form
The form for the 2020 Parochial Report is now viewable on the General Convention website in English, Spanish, and French. Learn more about this year's revised form here. Filing of reports opens January 2, 2021 and closes March 1, 2021. Parochial Report forms and instructions are here. To view a copy of the informational email that The Episcopal Church is sending to all congregations, click here. Some helpful clarifying information about two important questions on the 2020 Parochial Report:

1.  PPP Loans:
If a loan has been converted to a grant, please include that amount with your income in Line 5 and in Line 22. 
If it is still a loan, please report it in Line 22 only in ‘Continuing Stewardship and Financial Information of the Reporting Congregation’ page.

2.  Service Numbers:
On Lines 10-12 where you report numbers of Eucharists, the distinction between online and in person is about whether or not there were people present in the congregation. If you have a worship service that has a congregation in the building and is livestreamed, please only count that as in  person. If you have a Eucharist where only the worship leaders are present in the building, and the congregation is gathered online, please count that as online. Here are some examples in case that is helpful: Two worship leaders and a congregation of three is in person worship. Ten worship leaders, but no one sitting in the pews or present only as a congregant is online worship.  

Journal Information Form & Salary Survey
Additionally, for diocesan use, the following two forms need to be completed by each church and returned to the diocese by March 1, 2021:

Open and SAVE the forms on your computer. Then you can complete, save, and email them to Susan Allen at sallen@diosova.org. Alternatively, you may print, fill out by hand, and mail the forms to us at 11827 Canon Blvd., Suite 101, Newport News, VA 23606-3071. The salary survey may be submitted on an Excel spreadsheet instead of using the form above. This spreadsheet can be saved and updated each year, making the process a little easier for you. If you have questions, please contact Susan Allen at 757-213-3391 or sallen@diosova.org.

What to do when someone is hired or leaves their job

When someone is hired or leaves their job, has a change in their compensation or a change in their personal status, your employees' pensions, retirement plans and benefits are impacted. CPG has developed "What To Do When"  guides and checklists to help you complete the work as quickly and accurately as possible, and ensure your employees' benefits are properly managed.

Pension & Health

Lay Pension

Lay Defined Contribution Plan Guide

Lay Defined Benefit Plan Guide

The Episcopal Church Retirement Savings Plan Employee Application

Defined Contribution Retirement Plan: Employee Application

Defined Benefit Retirement Plan: Employee Application

Clergy Pension

Guide to Benefits under the Clergy Pension Plan

Church Pension Group: New assignment notice for clergy


Employee Group Medical and Dental Enrollment Form

Employee Assistance Program
EAP is a free, confidential resource for counseling, support and life event assistance. It is available to all members of the plan and their household members, regardless of medical coverage –  if you have coverage with Church Medical Trust, you have access to the EAP.

Group Life and Disability Data Collection Form

Employment Forms




Virginia New Hire Form

Form I-9, Employment Eligibility Verification

Background Checks

Episcopal churches have the option for background check services under a negotiated plan between Church Pension Group and Praesidium (www.praesidiuminc.com), the creators of Safeguarding Online Safe Church Training. There is no monthly fee or setup cost, the church only pays for the actual background check, and most results are available within 3 business days.  For more information, or to set up an account, contact Praesidium at 800-743-6354 or praesidium@praesidiuminc.com.

Churches can also use the Virginia State Police Criminal History Records Check found here. Results are typically received in 15-20 business days.

Standard Mileage Rate

Beginning on January 1, 2021, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:

  • 56 cents per mile driven for business use, down 1.5 cents from the rate for 2020,
  • 16 cents per mile driven for medical, or moving purposes for qualified active duty members of the Armed Forces, down 1 cent from the rate for 2020, and
  • 14 cents per mile driven in service of charitable organizations, the rate is set by statute and remains unchanged from 2020.

Helpful Publications

Manual of Business Methods in Church Affairs

IRS Tax Guide for Churches & Religious Organizations

IRS Employers Supplemental Tax Guide

IRS Publication 517: Social Security and Other Information for Members of the Clergy and Religious Workers

What factors determine if an employee is exempt or non-exempt?

Safety & Insurance Handbook by Church Insurance Corp.

Letter of Transfer form

The diocese provides insurance plans for all diocesan employees and for clergy and lay employees of those congregations that have elected to participate in the diocesan plans.
Our Canons, and the national church’s Canons, require every parish and mission to provide the diocesan treasurer with a copy of their audit report by September 1 following the calendar year audited.