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Episcopal Diocese of Southern Virginia
11827 Canon Blvd., Suite 101
Newport News, VA 23606-3071
757-423-8287 Main
800-582-8292 Toll Free
757-595-0783 Fax

Click here to contact us.

Click here for staff.

The diocesan offices are open Monday through Friday from 8 a.m. to 4 p.m.

Click here for directions to the diocesan office.

Resources for Parish Administrators

 

Administrators & Treasurers Email Listserv

Diosova Admin is an online community (email listserv) for parish treasurers and administrators in the Episcopal Diocese of Southern Virginia. You can share ideas, ask questions and join in conversations relating to the financial and administrative work that you do for your parish. To learn more or to be added to the listserv, contact Communications Officer Ann Turner, aturner@diosova.org.
 

Administrators & Treasurers Lunch Groups

This is a wonderful opportunity to meet with other parish administrators and treasurers to talk about common issues. Bring your own lunch; beverages will be provided. There's no agenda for this gathering - just an opportunity to get together, share, encourage, support, and ask questions. Currently, lunches are held every other month at the Diocesan office in Newport News. Scheduled lunches are listed on the Upcoming Events page.
 

Administrators & Treasurers Conference

Resources and materials presented at the Sept. 15, 2016 conference:

Church Facilities: Recapturing Costs, Presented by Henry Conde, Galilee, Virginia Beach

Mileage Reimbursement Form

Agencies providing assistance, by Convocation Compiled by Norfolk Urban Outreach Ministry
 

Church Facilities Management: A Stewardship Imperative

This two-hour seminar focused on facilities maintenance and costs affecting all houses of worship in Virginia and shared 8 strategies on how to “Recapture Costs”, many of which require no or little capital investment.  Some of the topics presented include: Current Replacement Value (CRV); Maintenance Costs; Costs of Utilities; Janitorial; “Green” Sustainable facilities is NOT a Fad; Preventive Maintenance. Led by Henry Conde, parish administrator at Galilee, Virginia Beach. Presentation in PowerPoint format. Presentation in PDF format.

 


Church Pension Group: Where do I sign in?

With MyCPG Accounts, every member can now access all their CPG Products and Benefits in one place.

Mycpg sign in: https://www.cpg.org/account/sign-in

Mycpg.org tutorial



Important dates for parish administration

Click here for a list of important dates for parish administration, including submitting your Parochial Report, Open Enrollment, Parish Pledge and others.
 

Health and Dental plans

Click here for a comparison of health and dental plans.

Click here for health and dental plan rates.


Parochial Report, Journal Information Form, and Salary Survey

2016 parochial reports should be filed by March 1, 2017. Click here for info on the Parochial Report.

Additionally, for diocesan use, the following two forms need to be completed by each church and returned to the diocese by March 1, 2017.

Open and SAVE the forms on your computer. Then you can complete and email them to Susan Allen at sallen@diosova.org. Alternatively, you may print, fill out by hand, and mail the forms to us at 11827 Canon Blvd., Suite 101, Newport News, VA 23606-3071. The salary survey may be submitted on an Excel spreadsheet instead of using the form above. This spreadsheet can be saved and updated each year, making the process a little easier for you. If you have questions, please contact Susan Allen at 757-213-3391 or sallen@diosova.org

 

Pension & Health

When someone is hired or leaves their job, has a change in their compensation or a change in their personal status, your employees' pensions, retirement plans and benefits are impacted. CPG has developed "What To Do When"  guides and checklists to help you complete the work as quickly and accurately as possible, and ensure your employees' benefits are properly managed.
 

Lay Pension

Lay Defined Contribution Plan Guide

Lay Defined Benefit Plan Guide

The Episcopal Church Retirement Savings Plan Employee Application

Defined Contribution Retirement Plan: Employee Application

Defined Benefit Retirement Plan: Employee Application

Lay Participant Change Form – Church Pension Fund

Clergy Pension

Guide to Benefits under the Clergy Pension Plan

Church Pension Group: New assignment notice for clergy

Clergy Participant Change Form – Church Pension Fund

Health

Employee Group Medical and Dental Enrollment Form

Employee Assistance Program
EAP is a free, confidential resource for counseling, support and life event assistance. It is available to all members of the plan and their household members, regardless of medical coverage –  if you have coverage with Church Medical Trust, you have access to the EAP.

Group Life and Disability Data Collection Form


Employment Forms

W-4

W-9

VA-4

Virginia New Hire Form

Form I-9, Employment Eligibility Verification


Helpful Publications

Manual of Business Methods in Church Affairs

IRS Tax Guide for Churches & Religious Organizations

IRS Employers Supplemental Tax Guide

IRS Publication 517: Social Security and Other Information for Members of the Clergy and Religious Workers

What factors determine if an employee is exempt or non-exempt?

Safety & Insurance Handbook by Church Insurance Corp.

Letter of Transfer form

The diocese provides insurance plans for all diocesan employees and for clergy and lay employees of those congregations that have elected to participate in the diocesan plans.
Our Canons, and the national church’s Canons, require every parish and every mission to provide the diocesan treasurer a copy of their audit report.