Contact Us

Episcopal Diocese of Southern Virginia
11827 Canon Blvd., Suite 101
Newport News, VA 23606-3071
757-423-8287 Main
800-582-8292 Toll Free
757-595-0783 Fax

Click here to contact us.

Click here for staff.

The diocesan offices are open Monday through Friday from 8 a.m. to 4 p.m.

Click here for directions to the diocesan office.

Resources for Parish Administrators
Information and resources for Parish Administrators


Administrators & Treasurers Email Listserv

Diosova Admin is an online community (email listserv) for parish treasurers and administrators in the Episcopal Diocese of Southern Virginia. You can share ideas, ask questions and join in conversations relating to the financial and administrative work that you do for your parish. To learn more or to be added to the listserv, contact Communications Officer Ann Turner, aturner@diosova.org.

Administrators & Treasurers Lunch Groups

This is a wonderful opportunity to meet with other parish administrators and treasurers to talk about common issues. Bring your own lunch; beverages will be provided. There's no agenda for this gathering - just an opportunity to get together, share, encourage, support, and ask questions. Currently, lunches are held every other month at the Diocesan office in Newport News. Scheduled lunches are listed on the Upcoming Events page.

Administrators & Treasurers Conference

Resources and materials presented at the Sept. 15, 2016 conference:

Church Facilities: Recapturing Costs, Presented by Henry Conde, Galilee, Virginia Beach

Mileage Reimbursement Form

Agencies providing assistance, by Convocation Compiled by Norfolk Urban Outreach Ministry

Church Facilities Management: A Stewardship Imperative

This two-hour seminar focused on facilities maintenance and costs affecting all houses of worship in Virginia and shared 8 strategies on how to “Recapture Costs”, many of which require no or little capital investment.  Some of the topics presented include: Current Replacement Value (CRV); Maintenance Costs; Costs of Utilities; Janitorial; “Green” Sustainable facilities is NOT a Fad; Preventive Maintenance. Led by Henry Conde, parish administrator at Galilee, Virginia Beach. Presentation in PowerPoint format. Presentation in PDF format.


Church Pension Group: Where do I sign in?

With MyCPG Accounts, every member can now access all their CPG Products and Benefits in one place.

Mycpg sign in: https://www.cpg.org/account/sign-in

Mycpg.org tutorial

Important dates for parish administration

Click here for a list of important dates for parish administration, including submitting your Parochial Report, Open Enrollment, Parish Pledge and others.

Health and Dental plans

Click here for a comparison of health and dental plans.

Click here for health and dental plan rates.

New intake process for Clergy Short-Term Disability claims
On January 1, 2018, a new process went into effect for the intake of short-term disability claims for eligible participants in The Church Pension Fund Clergy Short-Term Disability Plan. New claims must be reported directly to Liberty Mutual, their short-term disability program administrator, rather than via CPG Client Services. New claims may be submitted directly to Liberty Mutual either by visiting www.mylibertyconnection.com and using company code "CPG-EE" or calling Liberty Mutual at 877-225-1740. Click here for more information.

2019 Parish Pledge Form

The 2019 Diocesan Pledge forms have been mailed to each church. Pledges are due December 1, 2018. Click here for a copy of the 2019 Diocesan Pledge form.

Parochial Report, Journal Information Form, and Salary Survey

2018 parochial reports should be filed by March 1, 2019. Additionally, for diocesan use, the following two forms need to be completed by each church and returned to the diocese by March 1, 2019:

Open and SAVE the forms on your computer. Then you can complete, save, and email them to Susan Allen at sallen@diosova.org. Alternatively, you may print, fill out by hand, and mail the forms to us at 11827 Canon Blvd., Suite 101, Newport News, VA 23606-3071. The salary survey may be submitted on an Excel spreadsheet instead of using the form above. This spreadsheet can be saved and updated each year, making the process a little easier for you. If you have questions, please contact Susan Allen at 757-213-3391 or sallen@diosova.org.

What to do when someone is hired or leaves their job

When someone is hired or leaves their job, has a change in their compensation or a change in their personal status, your employees' pensions, retirement plans and benefits are impacted. CPG has developed "What To Do When"  guides and checklists to help you complete the work as quickly and accurately as possible, and ensure your employees' benefits are properly managed.

Pension & Health

Lay Pension

Lay Defined Contribution Plan Guide

Lay Defined Benefit Plan Guide

The Episcopal Church Retirement Savings Plan Employee Application

Defined Contribution Retirement Plan: Employee Application

Defined Benefit Retirement Plan: Employee Application

Clergy Pension

Guide to Benefits under the Clergy Pension Plan

Church Pension Group: New assignment notice for clergy


Employee Group Medical and Dental Enrollment Form

Employee Assistance Program
EAP is a free, confidential resource for counseling, support and life event assistance. It is available to all members of the plan and their household members, regardless of medical coverage –  if you have coverage with Church Medical Trust, you have access to the EAP.

Group Life and Disability Data Collection Form

Employment Forms




Virginia New Hire Form

Form I-9, Employment Eligibility Verification

Background Checks

Episcopal churches have the option for background check services under a negotiated plan between Church Pension Group and Praesidium (www.praesidiuminc.com), the creators of Safeguarding Online Safe Church Training. There is no monthly fee or setup cost, the church only pays for the actual background check, and most results are available within 3 business days.  For more information, or to set up an account, contact Praesidium at 800-743-6354 or praesidium@praesidiuminc.com.

Churches can also use the Virginia State Police Criminal History Records Check found here. Results are typically received in 15-20 business days.

Standard Mileage Rate

The Internal Revenue Service has announced the new standard mileage rates for 2019. Starting on January 1, 2019, the standard mileage rates for the use of a car, van, pickup, or panel truck will be:

  • 58 cents for every mile of business travel driven, up 3.5 cents from the 2018 rate
  • 20 cents per mile driven for medical or moving purposes, up 2 cents from the 2018 rate
  • 14 cents per mile driven in service of charitable organizations

Helpful Publications

Manual of Business Methods in Church Affairs

IRS Tax Guide for Churches & Religious Organizations

IRS Employers Supplemental Tax Guide

IRS Publication 517: Social Security and Other Information for Members of the Clergy and Religious Workers

What factors determine if an employee is exempt or non-exempt?

Safety & Insurance Handbook by Church Insurance Corp.

Letter of Transfer form

Last Published: December 18, 2018 11:23 AM